Accounts Payable Assistant – P/T July 9, 2024

We are seeking a part-time Accounts Payable Assistant to join our Finance Team.  This position will report to the Director of Finance and provide general accounting support to the finance team in processing accounts payables and assisting with accounts receivables when needed.  The hours are Monday through Friday, generally between 8:30 a.m. to 4:30 p.m., not to exceed 29 hours per week.  

Essential Duties and Responsibilities

  • Prepares and sorts documents and identifies and interprets accounting data.
  • Enters alphabetic, numeric, or symbolic data from source documents into accounting software (Fund E-Z, Excel).
  • Compiles, sorts, and verifies data to be entered in the Fund E-Z accounting software program.  Compares data entered with source documents using care to detect errors.  Resolve questions regarding inconsistencies or missing data.  Makes necessary corrections to information entered.
  • Interacts with staff and/or directors as appropriate.
  • Process accounts payable invoices daily, ensuring that the coding is appropriate.
  • Prepare annual 1099’s for filing
  • Exports and transmits database as instructed.
  • Assists the finance staff with routine accounting functions including but not limited to processing accounts payables and receivables, copying, filing, and sorting of financial documents, and maintaining the accounting filing system in good order.
  • Prepares weekly stipends for apprentice programs.
  • Maintains confidentiality of all information handled.
  • Performs additional duties as assigned by the Director of Finance according to business needs.
  • Prepares transactions for accounts receivable as well as follow-up correspondence for outstanding accounts receivable.
  • Provides support to the Accounts Payable Specialist and backup support to the Payroll/Accounts Receivable Staff Accountant as needed.

Minimal Education, Certification, Training, Critical Skills and/or Experience

  • Two-year degree preferred or high school or equivalent required and two years of experience in accounts payable. 
  • Excellent verbal and written communication skills are required.
  • Computer skills, including a working knowledge of Fund-EZ accounting software or similar type of accounting software and Office 2010 or higher is required.
  • Some Accounts Payable and Accounts Receivable experience is required.
  • Completion of a college course in bookkeeping or accounting may be substituted for experience.
  • Ability to pass a level 2 background screening.
  • Requires ability to operate business equipment used daily within the organization

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